Since each meal plan participant is only required to fulfill an attendance rate of 50% for CDs (i.e. 40 CDs in total in Term 2 x 50% = 20 CDs) for receiving a PP grade, students are given flexibilities in handling other personal matters (e.g. private tutorials/ family gatherings/ birthday celebration with friends/ participation in extra-curricular activities etc.) on some Tue/ Wed/ Thu evenings even they have time clash with CDs. They may simply use the 50% leeway for attending these evening activities. There is NO need for students to apply for CD exemption under these circumstances.

Only under the 3 scenarios below should meal plan participants apply for CD exemption:

1) Time clash with compulsory major courses (not alternatives nor elective courses)/ tutorials/ lab sessions/ examinations with supporting proof(s) e.g. course syllabus, CUSIS timetable, formal email issued by course teacher

2) Representing College/ CUHK/ HK/ Home country in sports or other activities

3) Medical / health reasons with medical evidence

Written applications (concerning scenarios 1 & 3) and supporting documents must be sent to Ms. Alice Tang, Executive Officer ([email protected]) by 3 April 2023 (Monday) for review and consideration by the Dean of Students.

i) Dinner Exemption for College Sports Team Members

Under the existing College communal dining policy and guidelines, all College Sports Team Members will be granted dinner exemptions if the schedules of their official tryouts, training sessions and competitions have time clash with communal dinners. The College will collect all attendance records regarding sports team training and competitions from our PE co-ordinators/ team captains/ coaches for verification before the final grades (PP/ FF) of GECW1000/ 2000/ 3000/ 4000 are presented to the DoS for approval at the end of the term.

There is NO need for College Sports Team members to submit individual applications for dinner exemption. College staff may contact them directly if clarifications on their training/ competition records are required.

ii) Dinner Exemption for University Sports Team Members

The College may not have a full record of the University Sports Teams. So if you are a member of any University Sports Teams, please submit individual application for dinner exemption with proofs of your training record/competition schedule to Ms. Alice Tang by 3 April 2023 (Monday).

Important Points to Note: